Research, Fellowship, and PhD Program Coordinator
Company: University of Colorado Anschutz Medical Campus
Location: Aurora
Posted on: November 15, 2024
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Job Description:
University Staff Description University of Colorado Anschutz
Medical Campus
Department: College of Nursing, Office of Research and
Scholarship
Job Title: Research, Fellowship, and PhD Program Coordinator
Position #: 00826044 - Requisition #:34570
Job Summary:
The CU College of Nursing, Office of Research and Scholarship (ORS)
is seeking a full-time (1.00 FTE) ORS Research, Fellowship, and PhD
Program Coordinator (University Staff Position). This position will
support the CU Nursing PhD Program, overseeing all administrative
duties according to student enrollment/matriculation. This position
will also support the Office of Research and Scholarship, managing
logistics related to (a) the Psych Mental Health Nursing Fellowship
and Loretta C. Ford Fellowship, (b) ORS metric collection, (c) ORS
events, (d) ORS internal (i.e., intranet and Canvas) communication
platforms, and (e) ORS initiatives, coordinating with other ORS
team members and CU Nursing administrative teams as needed.
The ORS Research, Fellowship, and PhD Program Coordinator will
report to the ORS Program Manager; this position will work closely
with the Associate Dean for Research and Scholarship and the ORS
team. The ORS Research, Fellowship, and PhD Program Coordinator
will work in collaboration with the Assistant Dean of the PhD
Program, the Sr. Associate Dean of Faculty and Students, Division
Chairs, Assistant Deans, the graduate school, and the Office of
Academic Programs, as well as with other leaders within the CU
College of Nursing and collaborators on campus related to the
overall CU Nursing Strategic Mission of research and nursing
inquiry.
Key Responsibilities:
Management of fellowships for CU Nursing students/trainees and
tenure track faculty members working with CU Nursing Finance and CU
Nursing HR on applicable aspects (10%)
Coordinates meetings with the advisory committee for fellowship
programs.
Markets application information to eligible students.
Serves as a point person for all student fellow trainees.
Tracks metrics of success for fellows and tracks and supports
matriculation through a fellowship program.
Management of administrative aspects related to applicable CU
Nursing Fellowships such as the Psychiatric Mental Health
Fellowships, including coordination with other CU Nursing
Administrative Teams as applicable.
With the Associate Dean for Research, oversees funding distribution
to students from relevant endowments. Communicates funding
information to Finance.
Communicates with HR as needed concerning HR matters applicable to
post-doctoral fellows.
Coordination of event planning within the CU Nursing Office of
Research and Scholarship in collaboration with relevant leaders
and/or teams within the College of Nursing and in alignment with
college and university policy and procedures (15%)
Including CU Nursing Conference of Research and Scholarship
(CONRS), College of Nursing Grand Rounds, and other
conferences/poster sessions, etc.
Manages distribution of materials for conferences and lectures.
Works with CU Nursing's marketing unit to create initial drafts of
brochures, invitations, and advertisements for ORS-related
events/lectures and to ensure final versions align with CU Nursing
Marketing and Communication Guidelines and CU Branding
Standards.
Scheduling for and promotion of visiting scholars' lectures and
multidisciplinary meetings with colleagues across campus.
Coordinate the schedule for visiting scholars, communicate directly
with those visiting scholars, and serve as the point person during
the visit.
Registering students for a yearly nursing conference, ordering
their posters, arranging travel, and processing reimbursements.
Support and work with Student Affairs, CU Nursing Continuing
Education, the DEI Delegation, and other teams in the college to
hold collaborative events to help support the overall mission of CU
Nursing.
Serve as point person for all cohorts of matriculating students in
the CU Nursing PhD Program (25%)
Oversee/aggregate documents/data submitted by students for the
preliminary examination, comprehensive examination, final defense,
etc. Coordinate them for both CU Nursing and graduate school.
Collate faculty evaluations for PhD student preliminary exams for
the PhD Program Director and appropriate faculty advisors for those
students.
Act as an intermediary between students/advisors and Grad School
for credit transfer, comp exam, and dissertation defense
paperwork.
Update PhD Student Handbook as needed.
Communicate with students via postings/announcements in the Canvas
Community.
Coordinate PhD Intensives Week events/scheduling in collaboration
with the Assistant Dean of PhD Programs.
Provide administrative support to the CU Nursing Research,
Evidence, and Discovery Committee (10%)
Schedule the monthly meetings.
Disseminate the monthly agenda and record meeting minutes.
Advertise the College of Nursing internal research awards and
collect and disseminate the submitted applications to the committee
members.
Organize and maintain the committee's Microsoft Team channel.
Provide administrative support to the ORS (40%)
Obtain a CU Procurement card and assist ORS staff with monthly
purchases.
Assist research faculty with gift card program application and
tracking of distributions.
Intake of the Research and Scholarship requests, and triage
requests sent to con.research@ucdenver.edu.
Assist ORS staff and research faculty with CU Marketplace
Responsibilities would include setting up purchase orders, monthly
invoicing, setting up new suppliers, and completing Scope of Work
forms for Independent Contractors, etc.
Work Location:
Hybrid - This role is eligible for a hybrid schedule with about 2-3
days per week on campus. Special event weeks will require 5 days
per week on campus.
Why Join Us:
CU Nursing is an amazing place to be. We have the distinct
advantage of being a part of a huge medical campus with three
incredible hospitals - the VA, the nationally ranked University of
Colorado Hospital, and the Children's Hospital Colorado where our
nursing students and faculty learn every day. From our beginning
125 years ago as part of the School of Medicine at CU Boulder to
our current home at the Anschutz Medical Campus, the college has
been a recognized leader in nursing education (ranked #10 in online
MS graduate programs by U.S. News & World Report 2023). Our
faculty, students, and staff have been instrumental in shaping the
profession of nursing and teaching the next generation of nurses
while treating patients in our nurse-led clinics. Be a part of an
innovative, dynamic, diverse, and exciting workplace -- helping
make great things happen. Join us in our quest to boldly transform
health together.
Why work for the University?
We have AMAZING benefits and offer exceptional amounts of holiday,
vacation, and sick leave! The University of Colorado offers an
excellent benefits package including:
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross
pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU
campuses
ECO Pass: Reduced rate RTD Bus and light rail service
To see what benefits are available, please visit:
Diversity and Equity:
The University of Colorado Anschutz Medical Campus is committed to
recruiting and supporting a diverse student body, faculty, and
administrative staff. The university strives to promote a culture
of inclusiveness, respect, communication, and understanding. We
encourage applications from women, ethnically minoritized
individuals, persons with disabilities, persons within the LGBTQ+
community and all veterans. In addition, the Anschutz Campus has
also been recognized as an Age-Friendly University. The University
of Colorado is committed to diversity and equality in education and
employment.
Qualifications:
Minimum Qualifications:
A bachelor's degree in business, business administration, finance,
accounting, education, social sciences, healthcare administration,
public administration, communications, information systems, or a
directly related field from an accredited institution.
Substitution: A combination of education and related
technical/paraprofessional experience may be substituted for the
bachelor's degree on a year-for-year basis.
One (1) year of experience with academic services, student
services, and/or program coordination.
Preferred Qualifications:
Experience working with fellowships in higher education.
Experience with event planning.
Experience overseeing projects from start to finish.
Applicants must meet minimum qualifications at the time of
hire.
Conditions of Employment:
Must be willing and able to:
Lift/push/pull up to 30 pounds.
Occasional evening and/or weekend hours.
Competencies:
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships
with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance
diversity, equity, and inclusion.
How to Apply:
For full consideration, please submit the following
document(s):
1. A letter of interest describing relevant job experiences as they
relate to listed job qualifications and interest in the
position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address,
phone number (mobile number if appropriate), and email address
Questions should be directed to: College of Nursing Human Resources
at
Screening of Applications Begins:
Applications will be accepted until finalists are identified, but
preference will be given to complete applications received by
August 23, 2024. Those who do not apply by this date may or may not
be considered.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has
been established as $48,989 to $55,651.
The above salary range (or hiring range) represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting. This position may be
eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck.
The University of Colorado provides generous leave, health plans,
and retirement contributions that add to your bottom line.
Total Compensation Calculator:
ADA Statement:
The University will provide reasonable accommodations to applicants
with disabilities throughout the employment application process. To
request an accommodation pursuant to the Americans with
Disabilities Act, please contact the Human Resources ADA
Coordinator at .
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to
ensuring a safe and secure environment for our faculty, staff,
students, and visitors. To assist in achieving that goal, we
conduct background investigations for all prospective
employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19
virus and other . If you work, visit, or volunteer in healthcare
facilities or clinics operated by our affiliated hospital or
clinical partners or by CU Anschutz, you will be required to comply
with the vaccination and medical surveillance policies of the
facilities or clinics where you work, visit, or volunteer,
respectively. In addition, if you work in certain research areas or
perform certain safety sensitive job duties, you must enroll in the
.
Qualifications
Application Materials Required: Cover Letter, Resume/CV, List of
References Job Category: Academic Services Primary Location: Hybrid
Department: U0001 -- Anschutz Med Campus or Denver - 20468 -
CON-DEAN ADMINISTRATION Schedule: Full-time Posting Date: Sep 9,
2024 Unposting Date: Ongoing Posting Contact Name: College of
Nursing Human Resources Posting Contact Email: CON.HR@ucdenver.edu
Position Number: 00826044
Keywords: University of Colorado Anschutz Medical Campus, Colorado Springs , Research, Fellowship, and PhD Program Coordinator, Other , Aurora, Colorado
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